While the use of cloud storage is on the rise, businesses regularly need to store data in computers, pen drives and hard drives. Everything that’s stored on such media is likely to be misused or wrongly accessed, and just deleting the information is never enough. There are more software solutions than ever before, which are just focused on recapturing and recovering lost data. These are probably designed to find accidently lost files, but as with other technologies, things can go wrong. Business data is sensitive, and for that, your company should use the right data destruction processes.Here’s what you need to know.
Focus on data destruction protocols
Data destruction should ideally be a systematic process, and there are many known protocols for the same, such as Department of Defense protocol. During the process, the hard drive of the system goes through distinct wipes, each of which is further verified using special software. The data is either completely deleted or overwritten or modified in a way that information recovery becomes impossible. While Department of Defense protocol is a known technique/process, you can also choose to go for physical data destruction, which is more cost effective. As you can guess, in case of the latter, the hard drive is physically destroyed, which eventually leaves no scope for misuse.
Understanding the costs
There are companies that specialize in data destruction but do your homework well. The cost usually depends on the size of the job. For example, for big drives, the process of wiping can take long. What also adds to the time requirements is the need for three wipes, after which each of the drives must be manually checked and verified. Typically, you can expect to pay around $7 to $12 for each of the hard drive for extensive wipe. Of course, physical destruction technique is much cheaper, and you can get the work for less, especially for bulk needs. Seek discounts if you are going for large scale data destruction.
Also, choose the right company for the job, as mentioned. Look for a firm that’s EPA approved and has R2 certification. Check what steps they follow and if they can accommodate on-site destruction as required. Get an estimate and if you are hiring them for e-waste cycling, do crosscheck the prices for that and their norms for disposal of electronic waste. Protecting business data isn’t a choice – make the most of the available processes.